2 days ago

Executive Assistant

Nobel Biocare

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Belonging to our Corporate Shared Services Headquarter team, you will provide very high level secretarial and administrative support to different stakeholders within the organization. You bring along discretion, confidentiality, a good understanding of business processes in a global organization as well as a very structured, well organized, self-driven and highly proactive working style.

Executive Assistant (m/f)

Main tasks:

  • Manage proactively meeting schedule and organize complex travelling itineraries, incl. establishing travel and expense reimbursement reports
  • Ensure that internal stakeholders are informed and prepared for special occasions
  • Correspondence: write independently various business letters or emails (English and German)
  • Screen emails and correspondence and reply pro-actively whenever possible
  • Handle confidential information and maintain the security of different records and files
  • Facilitate smooth communication among executives, managers, and employees
  • Organize communication activities (meetings, webex, conf calls)
  • Support in preparing Power Point presentations
  • Organize workshops, conferences and meetings with externals and internals (preparation and debrief)
  • Coordinate internal business processes (define tasks, distribute information, monitor deliverables etc.)
  • Coordinate, prepare and attend (internal/external) meetings, taking minutes and follow-up on tasks
  • Greet and support external visitors and customers
  • Liaise with other departments e.g. networking with other assistants within Nobel Biocare and Danaher group

Your Profile:

  • 10+ years of relevant experience
  • Ability to effectively prioritize, execute and follow-up in a timely manner, anticipating problems and roadblocks
  • Fluent in English and German, used to handle presentation and communication
  • Excellent MS Office skills (Word, Power Point and Excel)
  • Very service oriented, robust and easy to work with
  • Work experience in a multinational, large organization
  • Discreet, loyal, respectful and behavior with integrity
  • Highly independent, reliable and trustworthy
  • Ability to multi-task and to set priorities
  • Self-driven, stress-resistant, resilient and proactive
  • Highly service-oriented and very flexible

Nobel Biocare offers you a great place to work by giving you the opportunity to grow and be recognized for your effort and achievements while working in an innovative environment. Are you interested in this position?

Then please apply here: Executive Assistant