4 days ago

FP&A - Operating Expenses & Capex

Bacardi Tradall SA

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ABOUT THE ROLE

The role is a part of Bacardi Global Operations (GOPS) that manages Global Manufacturing, Logistics, Procurement, SQS and R&D within Bacardi Limited.
This role supports Operating Expense planning and control process across various Global Functions within Global Operations – Manufacturing, Logistics, Direct Procurement, Safety, Quality and Sustainability (SQS), R&D, Finance, HR, Packaging Development and Activity Management.
He/she is a key player assisting management on Capital Expenditure & Management and custodian of Bacardi Capex Management tool, thereby working across all operation centres and markets for the CAPEX.
As a part of finance team, she/he is also responsible for the monthly closing and reporting of the Meyrin Plant in Geneva.
You will be working closely with senior management including global function leads and their finance & HR business partners.
In this role, depending on business priorities, you will likely often find yourself in your office.

So what’s it like to work at Bacardi? Have a look at our career page https://www.bacardilimited.com/careers/

 

FP&A - Operating Expenses & Capex

ABOUT THE ROLE

The role is a part of Bacardi Global Operations (GOPS) that manages Global Manufacturing, Logistics, Procurement, SQS and R&D within Bacardi Limited.
This role supports Operating Expense planning and control process across various Global Functions within Global Operations – Manufacturing, Logistics, Direct Procurement, Safety, Quality and Sustainability (SQS), R&D, Finance, HR, Packaging Development and Activity Management.
He/she is a key player assisting management on Capital Expenditure & Management and custodian of Bacardi Capex Management tool, thereby working across all operation centres and markets for the CAPEX.
As a part of finance team, she/he is also responsible for the monthly closing and reporting of the Meyrin Plant in Geneva.
You will be working closely with senior management including global function leads and their finance & HR business partners.
In this role, depending on business priorities, you will likely often find yourself in your office.

So what’s it like to work at Bacardi? Have a look at our career page https://www.bacardilimited.com/careers/

 

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

A: Operating Expenses - Overheads

Budget / Latest Estimate Planning
1. Coordinate Budget and LE processes with function leads and their finance business partners (Global Manufacturing, Logistics, R&D, Quality, Environment, Health and Safety within Bacardi Limited).
2. Provide budgeting guidelines & methodology for G&A cost planning (inflation, approach for consulting, etc.).
3. Propose, collect and validate assumptions & necessary information with function leads and their finance business partners.
4. Prepare presentations, analysis and review with the the GOps Finance or Function heads as appropriate.
5. Work with Cognos TM1 to submit and analyse performance.
Monthly Closing and Reporting of GOPS Operating Costs
1. Review monthly variances in SAP and Cognos TM1 (financial planning & consolidation tool) for main G&A items such as Payroll, Travel, Consulting, etc. - request journals entries if required.
2. Provide comments on the variances (Actual, Budget, Latest Estimate) .
3. Identify R&Os and work on savings/remediation plans.
4. Track relevant balance sheet accounts and accruals.
5. Issue monthly report to internal customers including cost and headcount variance analysis and comments.
6. Perform SOX testing and Assist Auditors.
7. Pro-actively identify opportunities to improve forecast accuracy, automation and standardization.

B: Capital Expenditure management activities

1. Ownership and stewardship of the Bacardi Global Capex process and systems.
2. Drive process discipline, improvement and better reporting; improve integration with SAP and Bacardi Global Shared Services.
3. GOPS Capex project reporting, from their initial budget approval to completion, in order to ensure timely completion and to avoid overruns.
4. Consolidate input and discuss quarterly rolling forecast with relevant project key leads..
5. Provide management with the latest estimates, quarterly reporting on project status, KPIs & financial progress.
6. Prepare quarterly capex updates to the global finance and CFO.
7. Steward investment project quality by continuous enhancement of process, data, analysis and validation requirements supporting Capex project approval.
8. Perform financial reviews of large GOPS Capex projects, including post-completion audits while ensuring that policies and guidelines are developed & adhered in accordance with overall strategies.
9. Maintain the Bacardi Authorization Tool (BAT). To ensure proper approvals are in place before any investment decisions.

C: Meyrin Plant Finance Business Partner

Budget / Latest Estimate Planning
1. Coordinate Budget and LE with the plant management team such as people costs, maintenance & repairs, depreciation, consumables, etc.
2. Provide inputs and assumptions for the standard cost calculation to the Standard Costing Team
3. Prepate presentations, analysis and review with GOPS senior management
4. Budget submission in TM1 by P&L line
Monthly closing and reporting
1. Review monthly plant performance (Earnings from Operations) versus budget
2. Provide comments to plant management team on variances (Production volumes, PPV, Write-offs and production costs )

Global Operations Financial Governance, Controls and ad-hoc requests
1. Global functional cost reporting support for SQS, Procurement, Finance, HR, etc. (covering central, plant and other field entities)
2. Create & update cost centers/Profit center in SAP Master Data tool following Group Reporting Guidelines for GOPS.
3. Monitor that new employee recruitment process follows Group requirements and approval flows.
4. Challenge current processes, propose new solutions and drive continuous improvement. Work with IT to develop new reports.
5. Participate and support ad-hoc global projects / initiatives
6. Understand stakeholder needs and provide appropriate advice and solutions
7. Review and develop process maps as required to improve efficiency and effectiveness of the role.

Support GOPS FP&A team in driving continuous process improvements, realignment and efficiencies.

 

MEASURES OF SUCCESS

• Financial Results: achieving budget target for operating expenses
• Teamwork: seen as credible finance business partner providing accurate and insightful management               information; customer feedback;
• Process Efficiency and Productivity: timely Actuals variances analysis, Planning and Reporting; process        automation and lead time reduction; improved forecast accuracy
• Compliance: maintain good level of internal controls

KEY RELATIONSHIPS AND INTERDEPENDENCIES

Your ability to operate and orchestrate with diverse team will be critical for your success in this role.
Internal:
• Regional / Functional Finance and HR business partners
• Global Operations Function Leads
• Global Operations Finance Director
• Bacardi HR compensation team members, etc. across multiple countries / geographies
• Bacardi Shared Service Centre / Global Business Services
• Bacardi Global Operations and Headoffice Finance team

External: Auditors, Suppliers
REQUIREMENT FOR TRAVEL: below 5%

  CRITICAL EXPERIENCES FOR SUCCESS

EXPERIENCE: Min. 7 years+ of experience in financial analysis utilizing advanced management reporting systems Experience in consumer goods manufacturing & logistics financial analysis will be considered as an advantage
EDUCATION: University degree with specialization in finance, accounting or controlling
LANGUAGE SKILLS: fluent English (written and verbal); French and other languages an asset
FUNCTIONAL SKILLS:
• Management Accounting
• Standard Costing
• Capex Investment evaluation, analysis and controlling
• Financial Governance and Controls
• US GAAP / IFRS knowledge
BUSINESS SKILLS / COMPETENCIESCELLENCE:
• Analytical skills / Problem analysis
• Communication and Listening skills
• Attention to detail
• Time management and coordination
• Continuous Process Improvement and Change Management
• Lean / Operational Excellence principles
PERSONAL PROFILE / LEADERSHIP EXCELLENCE:
• Highly numerate with strong analytical skills and desire to understand deeper
• Good time management and prioritizing abilities - ability to manage multiple tasks; drive to get the job done on time; anticipate and identify bottlenecks or issues
• Ability and confidence to communicate at all levels in the organization
• Eager to work with customers importing/exporting good ideas
• Knows the importance of team-work and has the ability to work on own initiative and under pressure
• Proactive and takes the initiative to make change and to make things happen
• Dynamic, self-motivator with continuous improvement mindset
TECHNICAL SKILLS:
• Advanced Excel, PowerPoint, SAP FI / CO
• Cognos TM1, Outlook, SAP IM/PS experience is an advantage
• Data architecture design, integration and mining skills is an advantage (especially SAP BI and Cognos Perspectives)

Living Bacardi Values - Trust, Excellence, Caring, Passion and demonstrating high Learning Agility will be fundamental not only for success in this role, but also for potential growth to other roles across Bacardi in the future.

 

 

Route de Meyrin 267 1217 Meyrin 2