Procurement Assistant

Procurement Assistant: commercial / purchasing / procurement / administrative preparation / warranties / acceptance protocols / insurance documents German / English /

Project:
For our client, a large pharmaceutical company based in Basel, we are seeking a Procurement Assistant.
Background:
Roche has set itself the ambitious goal of supplying its Basel and Kaiseraugst sites with 100% CO2-neutral energy by 2030. This forward-looking project is being realized primarily through the strategic large-scale projects "Blue" and "Greenpart." To provide administrative and operational support to our dedicated Engineering Procurement (FNMB) team, we are looking for a highly organized Procurement Assistant who wants to actively contribute to our sustainability goals.

The perfect candidate:
We are looking for a reliable and highly organized individual who is characterized by a conscientious, structured, and independent work ethic and acts as a dependable anchor in day-to-day operations. In addition to a quick grasp of concepts, enabling rapid familiarization with complex topics and dynamic processes, the ideal person possesses a strong team spirit. Actively contributing ideas and fostering a harmonious and productive work environment within the team are essential. The profile is rounded out by a high degree of empathy, excellent interpersonal skills, and confident, respectful communication with a wide range of internal and external stakeholders on an equal footing.

Tasks & Responsibilities:
* Processing purchase requisitions, purchase orders, and invoices in the ERP system
* Contract management: Responsible for the administrative handling of tenders and contract preparation
* Conducting non-complex tenders
* Processing warranties, acceptance protocols, and insurance documentation
* Supporting procurement activities for projects; handling reactive or business-related procurement requests within a specific region, country, or large site
* Conducting smaller procurement activities such as ad-hoc, call-off, and unplanned/planned or reactive business-related procurement activities to ensure maximum procurement impact
* Assisting with procurement requests in accordance with the specifications of the respective category and relevant policies, standards, specifications, and work instructions, including agreements and contracts with existing suppliers
* A Procurement Delivery Associate works with procurement and the company's stakeholders to understand requirements and implement the appropriate procurement process using suitable methods, tools, and bundling.

Must-haves:
* Successfully completed commercial training (e.g., industrial clerk, office management clerk, wholesale and foreign trade clerk) or a comparable qualification (no Bachelor's, Master's, or PhD degrees).
* Fluent German and English, both written and spoken (for effective communication with internal stakeholders and suppliers).
* Excellent knowledge of standard Microsoft Office applications (especially Excel, Word, and Teams).
* Experience in operational purchasing/procurement, ideally supporting project-based business or working at large sites.
* Proficient administration of the procurement process: Demonstrable experience in creating and processing purchase requisitions and purchase orders.
* Experience with the administrative preparation of contracts, tender documents, warranties, acceptance protocols, and insurance documents.
* Experience in conducting (smaller/more complex) tenders as well as in ad-hoc and day-to-day operations (e.g., call-off orders).
* Reliability and commitment: You are characterized by a conscientious, structured, and independent work style.
* Team spirit: You enjoy working in a team, actively contribute, and foster a harmonious work environment.
* Quick comprehension: You rapidly familiarize yourself with new, complex topics and adapt quickly to dynamic processes.
* Empathy and communication skills: You possess a strong interpersonal sense ("tact") and communicate confidently and respectfully with diverse groups of people.

Reference No.: 925049
Role: Procurement Assistant
Industry: Pharmaceuticals
Location: Basel
Workload: 100%
Start: ASAP (August 21, 2026)
Duration: 2.5 Years (until the end of 2028)
Application deadline: July 3, 2026

If this position has sparked your interest, please send us your complete application. If this position isn't quite the right fit and you'd prefer to be notified about other opportunities, you can also submit your application via this advertisement or to jobs[at]itcag[dot]com.
For more information about our company, our open positions, or our attractive payroll-only program, please contact us at +41 41 760 77 01.

About us:
ITech Consult is an ISO 9001:2015 certified Swiss company with branches in Germany and Ireland. ITech Consult specializes in placing highly qualified candidates for temporary staffing in the IT, Life Science & Engineering sectors.
We offer both temporary staffing and payroll services. These services are free for our candidates, and we do not charge any additional fees for payroll.